Effective Date: 07/01/2026
At Checkin Book, your privacy and the security of your data are important to us. This Privacy Policy explains how we collect, use, store, and protect your information when you use our cloud-based hotel management platform.
By using Checkin Book, you agree to the terms of this Privacy Policy.
We may collect the following information:
Name, email address, phone number
Hotel or property name and address
Login credentials
Room details, bookings, check-ins, and check-outs
Payment and invoicing information
Staff profiles and activity logs
How you interact with the platform
Device and browser information
IP address, login times, and activity logs
We use your information to:
Provide and improve the Checkin Book platform
Process bookings, payments, and invoices
Manage user accounts and staff access
Communicate with you about updates, support, or promotions
Ensure the security, integrity, and reliability of our system
We do not sell your personal or property data to third parties.
We may share your information only in the following circumstances:
With trusted service providers who help us operate the platform (e.g., payment processors, cloud hosting providers)
If required by law or legal processes
To protect the rights, property, or safety of Checkin Book, our users, or others
We take reasonable steps to protect your data:
Encrypted storage and secure access protocols
Restricted access for staff and service providers
Regular monitoring and system updates
However, no system is completely secure. We cannot guarantee absolute protection against unauthorized access.
We retain your data only as long as necessary to provide our services, comply with legal obligations, and enforce agreements.
If you delete your account or cancel your subscription, we may retain some information for backup, legal, or audit purposes.
You have the right to:
Access the personal data we hold about you
Correct inaccurate or incomplete data
Request deletion of your data (subject to legal or operational limits)
Withdraw consent to marketing communications
To exercise these rights, contact our support team at [Insert Contact Email].
Checkin Book may use cookies or similar technologies to:
Remember your preferences
Analyse platform usage
Improve user experience
You can manage cookies via your browser settings.
Checkin Book is not intended for children under 18. We do not knowingly collect information from minors.
We may update this Privacy Policy from time to time.
Changes will be posted on this page with an updated effective date
Continued use of Checkin Book after changes constitutes acceptance of the updated policy
If you have questions about this Privacy Policy or your data, please contact us:
Email: admin@checkinbook.com
Phone: +233 207900033
Address: BP165, Anaji - Takoradi